South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all continents across the globe, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities. With our solutions, we inspire and enable our customers to create value from sustainability-related activities.
Our Corporate Functions team is the “enablement engine” of South Pole. Behind the scenes, we provide the business with world-class solutions and best practices that sustain business growth and success. We cover key areas such as Finance, HR, Office Management, Legal, IT, Operations, etc. If you are a smart, ambitious and dynamic professional with a strong passion to make a real difference in the fight against climate change, the below position may be right for you!
Job summary:
We are looking for a proactive and detail-oriented Legal & Compliance Intern to join our global Legal & Compliance (L&C) team in Brussels. In this role, you will support our daily legal operations, entity governance across multiple jurisdictions, and corporate secretarial duties. This is an exceptional opportunity to gain hands-on experience in corporate law, legal project management, and global legal operations within a fast-paced, purpose-driven sustainability company.
Main tasks & responsibilities:
- Corporate Secretarial & Entity Management Support:
- Board Meeting Preparation & Resolutions: Assist in compiling and organizing pre-meeting board packs (agendas, prior minutes, financial reports) and coordinate board logistics (RSVPs, quorum check, calendar invites) for entities holding quarterly meetings.
- Drafting & Lifecycle Management: Draft board meeting minutes and quarterly circular/written resolutions based on approved templates (e.g., Swiss law corporate matters including director changes, AGMs, circular resolutions).
- Entity Management Platform (KLEA): Provide day-to-day administrative support on KLEA, including user permissions, updating corporate data/events (officer changes, address updates), and uploading executed documents.
- Director Governance: Prepare and maintain "Director Onboarding Kits" for various jurisdictions, ensuring insurance policies and country-specific duty documents are ready upon new nominations.
- Signature Collection & Document Control:
- Manage electronic signature workflows via DocuSign and coordinate physical (wet-ink) signatures required under local laws.
- Maintain an up-to-date Wet-Ink Signature Tracker for all pending requests.
- Organize and standardize corporate documentation to maintain a unified, clean folder structure across all legal entities.
- Knowledge Management & Legal Operations:
- Repository & Precedents: Build and maintain repositories for relevant backup clause positions and contract precedents for non-standard agreements.
- Process & Folder Optimization: Reorganize and simplify the L&C team folders on Google Drive, and prepare standardized matter handover sheets for team vacations and departures.
- Internal Communication & Handbooks: Update L&C team pages on Basecamp, and prepare an induction handbook and slide deck (covering legal policies, disclaimers, and business line responsibilities).
- Cross-Functional Alignment: Update and maintain the registry of external legal counsels, and centralize information regarding other teams' policies that impact the legal department (e.g., finance payment terms, use of entities).
- Provide general daily operational support to the legal team and assist with legal project management dashboards.
Requirements:
Essential:
- Must be currently enrolled in a University or Higher Education institution and able to provide an official, university-issued internship agreement (convention de stage / stageovereenkomst).
- Currently pursuing a degree in Law, Business Law, Corporate Governance, or a related field.
- Strong interest in corporate secretarial tasks, entity management, and legal operations.
- Excellent organizational skills with a sharp eye for detail and document structuring.
- Proficiency in English (written and spoken); clear and professional communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Comfortable working with digital tools (Google Workspace, Word, Excel/Sheets) and quick to learn new platforms (e.g., DocuSign, entity management software).
Desirable:
- Familiarity with Swiss corporate law or general European corporate governance.
- Prior internship experience in an in-house legal department or law firm.
- Experience with legal entity management platforms (such as KLEA), project management tools (Basecamp), or e-signature tools (DocuSign).
- Additional language skills (French, Dutch, German, or Spanish).
What we offer:
At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation.
- Status: This is an unpaid curricular internship requiring an official agreement from your university/educational institution (convention de stage).
- Impact & Learning: Strong purpose and deep meaning in everything you do, working alongside a passionate team of like-minded colleagues in a dynamic, international environment.
- Perks: Public transport reimbursement within Brussels (STIB / SNCB) and meal vouchers.
